Office Concierge – San Francisco
Job Type
Part Time
Location
San Francisco, CA, USA
About the Role
As a Huntsman Office Concierge, you'll deliver a world-class experience to employees, guests, and vendors. This role is critical to projecting an image and maintaining a space that reflects our mission, values, and vibe. With a hospitality mindset, you'll ensure guests feel welcome, staff feel supported, and our office showcases the talent and quality we bring to our client work. This position blends reception, administration, office management, and event coordination—and is vital to daily operations.
What You Will Do
Visitor Services
Answer main line phones (light volume) and transfer calls, typically via headset while multitasking
Coordinate with building security on visitor access
Greet visitors warmly; assist with directions, parking, after-hours access, Wi-Fi, coats, beverages, and seating
Office Services
Maintain conference room and restroom readiness (tidiness, supplies, conference room AV instructions)
Monitor and reorder general office supplies for SF, CHI, and NY offices
Manage access to and inventory of IT accessories and other supplies and
Oversee music service settings and volume
Water plants and order fresh flowers weekly
Run dishwasher throughout the day; conduct weekly refrigerator cleanouts
Spot vacuum and address spills as needed
Monitor cleaning and waste disposal vendor performance
Encourage studio cleanliness; remove packages and dishware, and address recurring issues with staff
Lead semiannual studio cleanups and desk rotations
Serve as primary contact for building personnel: coordinate badging, conference room rentals/reservations, and facility repairs
Mail services
Maintain online shipping accounts; create shipping labels via USPS, UPS, and FedEx; arrange pickups
Coordinate messenger services
Assist staff with packaging and perform daily mail / shipping drops
Coordinate offsite file storage retrieval and deposits with vendor
Coordinate Vendor visits
Maintain office calendar for vendor presentations (lunch and learn; happy hour; 10@10, or similar)
Schedule events and presentations and coordinate food and beverage deliveries
Assist vendors with AV set up
Assist with post-event cleanup
Food, Beverage, and Events
Maintain a list of qualified catering vendors
Monitor and reorder daily food and beverage supplies (coffee, snacks, beer, wine, etc.) for SF, CHI, and NY offices
Support staff with coffee and espresso equipment; perform daily machine cleaning and used grounds disposal
Prepare snacks and beverages for weekly happy hours
Order and help serve refreshments for meetings and events
Assist with private in-office dinner setup and breakdown (2–3x per year)
Manage staff RSVPs and logistics (reservations, transportation) for off-site events
Set up and break down seating for all-hands meetings; reposition furniture as needed
Support AV setup for internal and third-party events (e.g., microphones, lighting controls)
Your Knowledge, Skills, and Abilities
Experience in reception, office management, and facilities coordination; hospitality background a plus
Excellent interpersonal skills: professional, friendly, approachable, and composed while multitasking under pressure
Ability to execute a set task list within a set schedule as well as an initiative-taking problem-solver who can work independently
Strong attention to detail, aesthetics, and tidiness
Highly organized with a sense of ownership and accountability
Event planning or coordination experience
Basic IT skills for virtual meeting setup and AV troubleshooting
Contributes to a positive office culture; participates in and promotes group activities
Strong verbal and written communication
Proficient in Office 365 (Excel, Word, PowerPoint)
Experience in a Citrix environment preferred
Your Qualifications
This is a 3-day/week in-person/on-site position
Must have legal authorization to work U.S.; visa sponsorship not available
A minimum of 3-4 years of front desk, concierge, customer service, or other hospitality experience
Ability to perform work requiring significant walking or through other means of mobility. This includes standing in position for extended periods, reaching, bending, stooping, pushing and/or pulling, and frequently lifting up to 40 lbs.
Employment in this position is contingent upon the successful completion of a background check. Offers of employment may be rescinded if the background check reveals information that is inconsistent with the requirements of the role or Huntsman's employment standards.
Compensation, Benefits, and Perks
Compensation is based on relevant experience and qualifications. Salary for this role is estimated between $32.00/hr. to $38.00/hr. plus benefits
Candidates who apply personally to the Huntsman HR email will be eligible for a signing bonus!
Comprehensive medical, dental, and vision coverage
Opportunity to participate in pre-tax Flexible Spending plans for medical, childcare, and commuter expenses, and 401k
Comprehensive PTO and paid holidays offering
Enrollment in our Employee Stock Ownership Plan after 1 year
How to Apply
If you meet the qualifications, experience, and requirements for this position, please e-mail your cover letter, resume, (maximum 10 MB) to: hr(at)huntsmanag(dot)com. In your e-mail subject line, please indicate Office Concierge – San Francisco